LGT is the largest Private Banking and Asset Management group in the world to be owned by an entrepreneurial family. As the family office of the Princely House of Liechtenstein, we have years of experience in the management of sizeable sums of assets.
Business Continuity Management
Provide assistance to Business Continuity Management Office when required.
Ensure that contacts in Singtel Bizlive SMS portal is updated timely for BCM communication.
Assist with BCP exercise and carry out annual/ad hoc call tree exercise.
Ensure Safe Management Measures are implemented sufficiently on the office premises when required.
Manage renovation or office furniture at main and BCP site.
Assist with business impact analysis exercise and manage of vendor’s RTO/RPO.
Provide logistic support for any BCP related event (Industry Wide Exercise or annual Avaloq failover test).
Update BCP related documents, CMT contacts and safety and security guide.
Work with Head Office on International SOS travel tracker or travel risk related matters.
Any other ad hoc matters
Facilities Management
Ensure all office facilities and M&E system are well-managed and maintained with minimal disruption to business (Pantry sump pump system, water dispensers, HVAC, pantry equipment such as coffee machine/refrigerator/vending machine, audio visual system, electrical system, office printing fleet, digital screens, plants and hydroculture, pest control, carpet shampoo/marble polishing and disinfection, cleaning services, furniture repair).
Maintain good relationship with building management and vendors and ensure all maintenance programs are carried out duly.
Manage annual or biannual renewal of maintenance contracts. Ensure maintenance contracts are renewed timely without any gaps.
Detect and rectify defects within the office to prevent any potential hazards in a cost effective manner.
Analyse feedbacks from internal stakeholders and propose action plan.
Identify any potential office improvement works to increase workplace innovation, sustainability and cost savings.
Act as emergency contact for building management, security system and stakeholders
Update of posters/videos in digital screens.
Manage key press and assist in any key related matters.
Assist Finance on asset tagging
Check new hire seating and update floor plan timely.
Office Project Management, Digitalization and Technical Leadership
Implement and oversee the office project required by the business such as renovation and restacking while ensuring minimal disruption to the bank operations.
Ensure office is supervised during afterhours job.
Manage and allocate resources effectively across projects, by managing priorities based on timelines and budgets.
Monitor and manage space utilization while ensuring office projects are planned and implemented within the expectation of internal stakeholders with clear purpose and objective.
Space planning and move champion.
Maintain and manage current digital solutions implemented (digital signage/safe entry kiosk/digital name card etc.).
Identify potential digital solutions which will benefit and improve operating process.
Appointed digital workspace champion and drive digital initiatives within the bank by providing effective discussion and guidance to facilitate their use case. Work cohesively with members in the digital workspace community and exchange information and experiences to promote cross learning.
Any other ad hoc request or project.
Physical Security
Manage physical security system and physical set up in office.
Assign access cards with proper access rights timely and rationally for Singapore and Thailand Office. Adhere to group security standards and ensure proper approval is received from Local Security Officer for special access request.
Exercise physical security directives at all times.
Response promptly to any breach/threat in physical security and rectify them with minimal damage to the bank.
Manage physical security guide in PBA portal.
First point of contact for any physical security related issue.
Manage CCTV system and ensure all CCTV are working and recording at all times.
Manage physical security related inventory.
Any other ad hoc request or project.
Procurement and Administration
Ensure all business unit / departments are adhering to the procurement directives/policy in their purchasing activities by performing regular checks and audits.
Suggest and resolve any audit concerns on gaps for local procurement practice.
Conduct contract renewal with vendors to ensure best value.
Monitor and ensure the procurement activities are within the allocated budget for Facilities team.
Perform regular review on contracts and non-contractual due diligence as stipulated.
Assist with annual bank wide contract review and concur review.
Static set up for bank wide vendor creation in Concur and Abacus. Ensure all information are received from requestor and email/phone verification is performed before creation.
Submit facilities related vendor invoices in Concur.
Handle corporate mobile devices procurement, issuance and inventory. Ensure all corporate mobile device peripherals are procured (charger, casing etc.)
Review of corporate mobile device policy.
Manage external conferencing and IDD vendor.
Manage office IDD, ITFS, Mio TV invoices and services.
Assist with any audit related matters.
Regular review of operating procedures.
Provide monthly report for restacking work, office access to HOD
Renewal of agreement for airline corporate rates
Any other ad hoc request or project.
Diploma or degree in Facilities Management/Property Management/Real Estate/Construction.
Experience in the field of Banking and/or Facilities.
Experience in the field of Business Continuity Management, Procurement and/or Physical Security will be an added advantage.
Good written and spoken English skills
Good team player and able to work independently.
Good knowledge of general MS Office products is required
Meticulous, adaptable, good interpersonal skills and able to consider different perspectives
A great place to work – a great place to have impact: LGT promotes diversity among its employees. We believe that an inclusive and appreciative corporate culture is the driver for a great workplace and provides the opportunity to create a unique and successful team. That's why our employees can also benefit from many additional benefits.
Transparency is important to us. That is why you will find everything that matters to us on our website – plus everything you should know about us before you meet us in person, open an account or apply for a job. That includes, for example, the history of the Princely Family, which is closely intertwined with our own.